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Events Coordinator

Assist Events Department with planning, facilitating and on-site execution of conferences before, during, and after the event.
Effective Date: July 1, 2022
Location: This is a full-time on-site position in Mechanicsburg, PA.

Needed Qualifications

  • Bachelor’s Degree preferred, Proven experience accepted in lieu
  • Ability to prioritize and efficiently execute tasks
  • Display leadership qualities to lead event teams
  • Public speaking
  • Excellent customer service skills
  • Physically able to work consecutive long (16+ hour) days
  • Strong computer skills

General Responsibilities

  • Assist with fulfilling GA’s vision and purpose for the nations
  • Assist Events Department with planning, facilitating and on-site execution of conferences before, during, and after the event.
  • Assist Director with administrative responsibilities
  • Answer phones and take event registrations / answer questions about event
  • Customer quality assurance
  • Travel requirement of 28 days annually and 4 local event weekends

Specific Responsibilities

Apostolic Center / National / International Conferences

  • Serve as a liaison with the speakers and bands.
  • Coordinate and execute hospitality needs, including but not limited to meeting speaker/band needs such as personal assistants and other special needs.
  • Coordinate volunteers.
  • Assist with registration processes.
  • Communicate with venues and vendors under the direction of the Events Director to establish contracts within budget parameters.
  • Meet speaker needs such as personal assistants and other special needs.
  • Securing hotel, flight, car rental, transportation schedules, catering and hospitality for travel teams.
  • Serve as event lead for onsite conferences hosted at the Apostolic Resource Center and assigned events offsite.
  • Bulk mail processing of data files and processing of mail pieces.
  • Inventory control of Events department goods and travel bins.
  • Produce staff and speaker travel folders.
  • Monitoring and reporting of event income and expenses at assigned conferences.
  • Minister to attendees as requested.

Website

  • Manage online event registrations
  • Edit, update registration system webpages with current event information
  • Charge credit cards
  • Add additional registrants to groups
  • Manage registration system database needs

Reporting Relationship
You report to: Director of Events

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